Employee Scheduling Software That Fills Every Shift
Build shift rosters in minutes, publish them straight to your team's phones, and fill open shifts before they become coverage gaps. Workisy checks availability, certifications, and hours rules on every assignment, so the schedule you publish is one that can actually be staffed.
Features
Powerful Capabilities, Built for Scale
Every tool you need to run a world-class operation, from day one to enterprise scale.
Drag-and-Drop Roster Builder
Lay out a week of shifts across roles, departments, and sites on a single grid, then drag people into place. Conflicts, double-bookings, and unqualified assignments are flagged the moment you drop a shift.
Availability & Leave Sync
Employees set the days and hours they can work, and approved leave requests flow into the roster automatically. Anyone who is unavailable is greyed out before you assign them, so published schedules do not have to be rebuilt.
Open Shift Claiming
Post uncovered shifts to a pool of qualified employees and let the first eligible person claim them from their phone. Managers keep an approval step for shifts that would push someone into premium pay.
Shift Swaps & Handovers
Staff arrange swaps and give-aways between themselves inside the app, and the roster only updates once both sides and the manager confirm. Every swap keeps its own record of who originally held the shift.
Coverage Gap Alerts
The roster continuously compares assigned headcount against the minimum coverage you set for each role and hour. Gaps created by a late leave request or a declined shift surface immediately instead of on the day.
Overtime & Rest Rule Guardrails
Maximum weekly hours, minimum rest between shifts, and consecutive-day limits are enforced while the roster is being built. The scheduler warns before an assignment breaks a rule rather than after payroll picks it up.
Skill & Certification Matching
Each shift can require a specific license, training record, or skill level, and only employees who hold it can be assigned. Certifications approaching expiry stop appearing as eligible for the shifts that need them.
Reusable Schedule Templates
Save a proven week as a template and republish it with one action, adjusting only what changed. Rotating patterns such as four-on-four-off can be generated forward for months at a time.
How It Works
Up and Running in Three Simple Steps
Set Coverage and Rules
Define the shifts each site runs, the minimum headcount per role and hour, and the overtime, rest, and certification rules the roster must respect.
Build and Publish
Generate the week from a template or fill the grid manually, resolve any flagged conflicts, then publish to every employee's phone in one action.
Fill Gaps as They Appear
Handle call-outs by posting the shift to eligible staff, approve swaps as they come in, and watch coverage alerts clear before the shift starts.
A closer look at Workisy employee scheduling
Rostering is a filling problem, not a planning problem
The hard part of a shift schedule is rarely deciding how many people are needed. It is finding a specific qualified person who is available for a specific Tuesday evening, has not already hit their hours, and will actually turn up. Workisy focuses squarely on that: every assignment is checked against availability, approved leave, certifications, and hours rules at the moment it is made, so the published roster is one that can genuinely be staffed.
That narrow focus is deliberate. Forecasting how much labor a week should consume and optimizing cost across a whole operation belongs in workforce management, which sits alongside this module and feeds the demand targets a roster is built against. Employee scheduling then takes those targets and turns them into named shifts. Our workforce management software guide explains where the boundary between the two normally falls.
The roster lives on the phone, where the changes happen
Schedules break between publication and the shift itself — someone calls out, a swap is agreed in a group chat, a manager pins an updated printout that half the team never sees. Workisy moves all of that into one place. Employees see their upcoming shifts, claim open ones, and request swaps from the app, and every accepted change updates the single published roster immediately with a notification to the people affected.
Because the schedule is the source of truth, what was rostered can be compared directly against what was actually worked in time and attendance, and the approved hours flow into payroll without anyone rekeying a timesheet. Late swaps and claimed shifts carry their approvals with them, so the pay run reflects the roster as it finally stood.
Built for teams where coverage is the business
Stores, restaurants, clinics, warehouses, and support desks all share the same constraint: if a shift is unfilled, service stops. Workisy is designed around that constraint, with coverage minimums defined per role and hour, alerts the moment a gap opens, and a qualified pool ready to be offered the shift. Multi-site groups can share eligible staff between nearby locations rather than paying agency rates to cover a single evening.
Teams in shift-heavy sectors typically start here and expand outward. See how it applies in retail and hospitality and in healthcare, or talk to our team about building your first roster with your existing shift patterns and rules.
Results That Speak for Themselves
Measurable Impact on Your Business
Less Time Building Rosters
Coverage Gap Alerts
Claiming and Swaps
FAQ
Frequently Asked Questions
Ready to See It in Action?
Book a personalized demo and discover how Workisy can transform your operations in weeks, not months.